We encourage you to read this privacy statement carefully so that you are aware of how we collect personal data, for what purpose we do so and how we handle personal data.
- As part of our services, we record personal data. Personal data are the data by which individuals can be identified. Data that indirectly says something about someone are also personal data. Which data are needed depends on your case. For example, your name and address, bank account number, medical data and/or criminal data may be recorded. Salvador-Ingelse complies with the General Data Protection Regulation (GDPR). Your personal data will only be processed for the purpose for which you have provided the data and then on the basis of your consent, the performance of a contract of assignment, on the basis of a legal obligation or a legitimate interest of a client, e.g. to provide legal services to a client. Your data may be provided to third parties if this is necessary in connection with the aforementioned grounds.
- Salvador-Ingelse also processes your personal data in order to identify you. This is a legal requirement for lawyers to provide you with legal services.
- Salvador-Ingelse additionally processes data of its employees, trainees, job applicants and service providers. The processing of these personal data is based on agreement. Personal data of job applicants is processed on the basis of a legitimate interest of both Salvador-Ingelse and the applicant. If the applicant is rejected, we delete his/her personal data.
Which personal data
- Salvador-Ingelse may process the following personal data: first and last name, address details, telephone number, e-mail address, date of birth, social security number. In some cases, Salvador-Ingelse may also process the following personal data: education, employment history, financial data, criminal data, medical data, other personal data given with your consent or made known to us by third parties. The processing of data may be necessary for the performance of the contract of assignment or based on a legal obligation or a legitimate interest of a client, e.g. to provide legal services to a client.
Purposes of data processing
- For the execution of the contract of assignment or on the basis of a legal obligation or a legitimate interest of a client, e.g. to provide legal services to a client, we process personal data. Salvador-Ingelse only processes the personal data necessary to fulfil the aforementioned obligations. The personal data processed may vary from one situation to another. Salvador-Ingelse may also use your personal data to contact you by telephone, e-mail, fax or post.
- Financial data, such as bank account numbers, are processed by Salvador-Ingelse to enable financial administration and to comply with the legally required retention period. Personal data in files are processed to comply with the retention period prescribed by the Dutch Bar Association, and to continue to enable verification of conflict of interest.
Personal data of third parties
- In the context of our legal services, personal data of third parties may be processed, for example, the name and contact details of the other party, a trustee or an administrator. Salvador-Ingelse will also process personal data of third parties. Personal data of third parties are processed in order to fulfil an agreement, a legal obligation, e.g. to provide legal services, or to promote the legitimate interests of the client or a third party.
- Personal data provided to us are processed in accordance with the GDPR and in a proper and careful manner. Personal data are properly secured digitally. Only employees, interns and authorised service providers (such as the IT specialist) of Salvador-Ingelse can gain access. Physical files are stored securely and are not accessible to unauthorised third parties. Agreements have been made with trainees, employees and third parties we work with regarding the responsible and careful handling of files and personal data. They are bound to confidentiality by agreement.
- In principle, personal data will be retained for five years after a case is completed. This is the legal retention period. If the retention period of personal data is over or the data are no longer needed for other reasons, we may destroy your data. In some cases, a period has been agreed that the case can still be returned to or it may be in the interest of the lawyer or professional liability insurer that the file containing personal data is kept longer. If so, the file will be kept for longer. In particular, we may keep names of clients and other parties for a longer period of time to continue to allow for verification of conflict of interest.
- You have the right to access and correct your personal data that we process.
- You have the right, subject to conditions, to have your own personal data deleted. These conditions are:
- the personal data are no longer necessary for the purpose for which they were processed;
- you withdraw your consent to processing and Salvador-Ingelse no longer has any other basis for processing the personal data;
- you object to the processing and Salvador-Ingelse no longer has any other basis for processing the personal data;
- personal data were unlawfully processed;
- due to a legal obligation, personal data must be deleted.
- You can also object to the processing of your personal data. We will then stop processing your personal data unless there are legitimate grounds for the processing that overrule your interests, rights and freedoms.
- You can direct requests under this paragraph to firstname.lastname@example.org
- You have the right to file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) if Salvador-Ingelse does not comply with your rights in relation to your personal data.
- Our website contains links to other websites. We bear no responsibility for the way in which third parties handle your data. We advise you to consult the privacy statement – if any – of the website you are visiting.
- Salvador-Ingelse has the right to modify this privacy statement. We advise you to check this page regularly for updates.
April 26nd, 2023